1. Scope & Applicability

This Policy applies to personal information processed by the Missouri Trappers Association in connection with our website, membership, events, fundraising, programs, and other services (collectively, the “Services”). This Policy does not apply to information processed by third parties that have their own privacy policies.

2. Information We Collect

2.1 Information You Provide to Us

• Membership & Accounts: Name, mailing address, email, phone, district/region, interests, and membership details.
• Event Registration & Education: Participant names, emergency contacts, age group (for youth programs), and any accommodations.
• Donations & Purchases: Donation amount, order details, and limited payment information (processed by our payment processor; we do not store full card numbers).
• Communications: Messages you send us, survey responses, testimonials, and other content you choose to provide.
• Volunteer/Instructor Forms: Background or qualification information where applicable.

2.2 Information Collected Automatically

• Usage & Device Data: IP address, browser type, operating system, pages viewed, referring/exit pages, and timestamps.
• Cookies & Pixels: Small data files used to remember preferences, analyze site traffic, and improve the Services. See Cookies.
• Approximate Location: Derived from IP address to understand general geographic interest in our programs.

2.3 Information from Third Parties

• Payment Processors: Limited payment confirmations (e.g., success/failure, last 4 digits) from providers such as [payment processor, e.g., Stripe/PayPal].
• Email/Marketing Platforms: Subscription status, open rates, and bounce data from Microsoft Outlook.
• Social Media: Profile information and interactions when you engage with our official pages.

3. How We Use Information

• Provide Services: Process memberships, registrations, donations, and orders.
• Communicate: Send confirmations, updates, newsletters, event details, and important notices.
• Improve & Secure: Analyze usage, troubleshoot issues, prevent fraud, and enhance site performance.
• Outreach & Education: Promote programs, share resources, and highlight conservation initiatives.
• Legal & Compliance: Meet legal obligations, enforce our terms, and protect our rights and users.
• With Your Consent: Any other purpose disclosed at collection and with your permission.

4. Legal Bases (EEA/UK Visitors)

Where applicable, we process personal information under the following legal bases: (a) performance of a contract (e.g., membership or event registration), (b) legitimate interests (e.g., to improve our Services, secure our site, and communicate about our programs), (c) consent (e.g., for certain marketing or cookies), and (d) compliance with legal obligations.

5. How We Share Information

• Service Providers: Vendors that help operate our Services (e.g., website hosting, analytics, email delivery, payment processing). They may only use data as instructed by us.
• Event & Program Partners: When necessary to coordinate education programs, conventions, or district events.
• Legal & Safety: To comply with law, respond to lawful requests, or protect the safety, rights, or property of MTA, our members, or the public.
• Organizational Changes: If we undergo a restructuring or merger into another nonprofit, information may be transferred consistent with this Policy.
• With Your Consent: We may share information for other purposes with your permission.

We do not sell your personal information for monetary consideration. See Your Rights & Choices for state-specific disclosures.

6. Data Retention

We retain personal information for as long as needed to fulfill the purposes described in this Policy (e.g., active memberships, required records for donations), comply with legal obligations, resolve disputes, and enforce our agreements. Retention periods vary based on data type and purpose.

7. Information Security

We use administrative, technical, and physical safeguards designed to protect personal information. No method of transmission or storage is 100% secure; we cannot guarantee absolute security.

8. Children’s Privacy

Our website is not directed to children under 13, and we do not knowingly collect personal information from children under 13 without verifiable parental consent. If you believe a child has provided us information without consent, please contact us at This email address is being protected from spambots. You need JavaScript enabled to view it. and we will take appropriate steps to delete it.

9. Cookies & Similar Technologies

We and our service providers use cookies, pixels, and similar technologies to operate the site, remember preferences, analyze traffic, and improve the user experience.

Types of Cookies

• Strictly Necessary: Required for core site functions (e.g., security, session management).
• Functional: Remember choices (e.g., language, region).
• Analytics: Help us understand site usage (e.g., pages visited, time on page).
• Marketing (if used): Measure outreach effectiveness and manage subscriptions.

Your Choices

• Most browsers allow you to block or delete cookies. Doing so may affect site functionality.
• If provided, use our cookie banner or preferences center to manage non-essential cookies.
• Some analytics providers offer their own opt-out mechanisms.

10. Email & Communications

You may receive administrative emails (e.g., confirmations, service notices) and, if you opt in, newsletters or program updates. You can unsubscribe from marketing emails at any time by clicking the “unsubscribe” link or contacting us at This email address is being protected from spambots. You need JavaScript enabled to view it.. We may still send important transactional messages.

11. Your Rights & Choices

Access, Update, or Delete

You can request access to, correction of, or deletion of your personal information by contacting us at This email address is being protected from spambots. You need JavaScript enabled to view it.. We may need to verify your identity before fulfilling requests.

State-Specific Disclosures (e.g., California)

Depending on your state of residence, you may have additional rights regarding your personal information, such as the right to know, correct, delete, or opt out of certain data sharing. To exercise these rights, contact us at This email address is being protected from spambots. You need JavaScript enabled to view it. with “Privacy Request” in the subject line.

EEA/UK Individuals

If you are located in the EEA or UK, you may have rights under applicable law, including the rights to access, rectify, erase, restrict, or object to processing, and data portability. You also have the right to lodge a complaint with your local supervisory authority.

12. “Do Not Track”

Some browsers transmit “Do Not Track” signals. Our site does not respond to such signals at this time. You can manage cookies and tracking preferences as described in the Cookies section.

13. Third-Party Links & Services

Our Services may link to third-party websites or integrate third-party features (e.g., payment, email, social media). We are not responsible for the privacy practices of those third parties. Review their policies for more information.

14. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes to our practices or for legal, operational, or regulatory reasons. When we post changes, we will update the “Last Updated” date at the top of this page. Material changes will be communicated as appropriate.

15. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us using the details above.

Do Not Sell or Share My Personal Information

This Privacy Policy is provided for general informational purposes and does not constitute legal advice. Consider consulting counsel to tailor this policy to your specific operations and applicable laws.